A good personal assistant cover letter shows how you help busy people stay organized and focused. In the letter, you can express interest in the job opening and mention your administrative skills, such as travel booking or process streamlining.
This guide will help you write a cover letter that gets you interviews for your next job as a personal assistant.
Personal Assistant Cover Letter Templates and Examples
- Entry-Level
- Mid-Career
- Senior-Level
How To Write a Personal Assistant Cover Letter
A great personal assistant cover letter usually has five sections, outlined below. When possible, connect each section back to your defining skills and the organization’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.
1. Heading
At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title Personal Assistant to your contact header. You can then modify your title to align with each job posting. For instance, you could use the title Executive Assistant if that’s closer to the role you’re after and still accurate to your experience.
Example
Amelia Pittman
Personal Assistant | [email protected] | 765-432-1098 | 357 Main Blvd., Fargo, ND 24680
April 21, 2024
Dwayne Lawrence
Talent Specialist
HireRocket
(086) 420-8642
[email protected]
2. Salutation
Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.
Examples
Dear Ms. Cecilson,
Dear EEE Corporate Holdings Manager:
Dear Personal Assistant Hiring Manager:
3. “Hook” or introduction
Catch the reader’s attention by starting your letter with a clear example or measure of your success as a personal assistant. What’s one key way you’ve helped senior leaders, entrepreneurs, or other busy individuals stay focused and efficient? Think in terms of how you’ve honed daily tasks or procedures. For instance, maybe you devised an email sorting system that turned hundreds of messages into a clear list of outstanding projects.
Example
In my current role as a personal assistant to Mr. Taylor, CEO of ABC Technologies, I have acted as a gateway between him and his executives at all times, ensuring he can focus on important tasks. Over the past year, I have increased Mr. Taylor’s productive time by 9%.
4. Body paragraph(s)
Use the main section of your letter to tell why this personal assistant job opening interests or suits you. For example, maybe it requires scheduling frequent talks with leaders of partner organizations, similar to your current job. Or perhaps it’s in higher education, a sector you’re eager to work in again.
Following this explanation, cite a few more of your administrative skills or achievements, possibly as bullet points.
Example
With over two years of experience providing outstanding administrative support, I’m attracted to the fast-paced environment at HireRocket. I would relish supporting your company’s mission to innovate in the talent assessment industry. My recent achievements include:
- Collaborating with a team of three colleagues to negotiate favorable accommodation rates, slashing costs by an average of $25 per booking
- Meeting 100% of task deadlines while supporting up to four senior leaders simultaneously
- Implementing a new scheduling system that reduced calendar errors by 98% in a single month
5. Call to action
Finally, request an interview for the position. Consider briefly restating your dedication to helping people get and stay organized. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.
Example
I’d be honored to speak with you at your convenience about how I can support your CEO. I hope to hear from you soon.
Best regards,
Roberta Robertson
Personal Assistant Cover Letter Tips
1. Highlight your administrative skills
As part of your letter’s body text, add a short list of bullet points to show your success in other key work areas for a personal assistant, like travel booking, data entry, or client communications.
Example
Some of my career highlights include:
- Assisting in moving 15 executives and their families to Japan for two years
- Planning travel arrangements for 100 complete national and international trips for executives at ABC Technologies
- Boosting workplace efficiency by introducing 10-minute meeting limits across the company
2. Speak to the employer's goals
If a job posting reveals the employer’s mission, values, or upcoming challenges, consider and write about how you can support them. Focus on any aspects of your background that give you insight into the organization’s current direction.
Example
I have 15 years of experience as a personal assistant in the technology industry. Over the years, I have worked in local and international offices. I understand you plan to move your office to Japan in the next few years to increase your global footprint. My work in Japan and fluency in Japanese would make me an asset to your team at Times Style Corporation.
3. Mention your relevant traits
Desired qualities in administrative professionals include diligence, sound judgment, and a service mindset. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.
Personal Assistant Text-Only Cover Letter Templates and Examples
- Entry-Level
- Mid-Career
- Senior-Level
Roberta Robertson
Personal Assistant | [email protected] | (123) 456-7890 | 123 Number Ave., Washington, DC 20009
March 1, 2024
Cecily Cecilson
Hiring Manager
EEE Corporate Holdings
111-222-3333
[email protected]
Dear Ms. Cecilson,
As the personal assistant to my current organization’s CFO, Shelly Shelbert, I am proud to say I have freed up many hours of her time each week while making the connections that let her thrive in her role. I hope for the opportunity to support your company’s CEO in a similar manner.
I have eight years of experience, during which time I have shown an attention to detail and high interpersonal skills combined with confidentiality and professionalism. Those traits have helped me achieve professional successes such as:
- Appointed to keep meeting minutes during executive-level strategy discussions
- Scheduled 17 international trips for Ms. Shelbert in the past calendar year alone
- Coordinated appointments between Ms. Shelbert and internal and external points of contact, including executives of partner organizations
I’d be honored to speak with you at your convenience about how I can support your CEO. I hope to hear from you soon.
Best regards,
Roberta Robertson
Personal Assistant Cover Letter Frequently Asked Questions
What’s the most important part of a cover letter?-
Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can help you get past applicant tracking systems (ATS). They also set the stage for a good interview discussion about how you fit the role.
How long should my cover letter be?-
No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a personal assistant. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.
How should I format my cover letter?-
Like your resume. Carry over all of that document’s basic format settings, like font style, line spacing, and page margins.
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